Data capture made easy

Posted on Sep 16 2016 - 8:05am by John Peters
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With the launch of the fi7030 entry-level professional scanner, Fujitsu subsidiary PFU (EMEA) Ltd is encouraging resellers to change their approach to scanner sales.

Fujitsu’s new entry-level document scanner, the fi7030, lowers the entry point for professional information capture and helps businesses of all sizes accelerate their digital transformation.

The 27 pages per minute (54 ipm duplex) scanner is being supplied with a full PaperStream Capture 1.5 licence, which Fujitsu aims

Fujitsu’s new entry-level document scanner, the fi7030, lowers the entry point for professional information capture and helps businesses of all sizes accelerate their digital transformation.

Fujitsu’s new entry-level document scanner, the fi7030, lowers the entry point for professional information capture and helps businesses of all sizes accelerate their digital transformation.

to make the fist choice interface for defining processes for capturing information from paper and feeding into workflows, repositories or enterprise content management systems.

The combination of PaperStream Capture 1.5 and the PaperStream IP driver simplifis the creation of digital processes that mimic existing analogue workflws and improves productivity by presenting optimised scanned images and displaying thumbnails and previews on one screen for rapid validation of scanned images during scanning.

Klaus Schulz, Senior Manager Product Marketing EMEA at PFU (EMEA), says that making PaperStream Capture 1.5 the most important point of interaction with endusers, rather than the hardware, represents a new approach for Fujitsu and its channel partners.

“We are moving away from looking at the hardware fist and viewing paper as the object that needs to be digitised to focus instead on capturing information.

This means not just sticking to a digital resemblance of the document, but scanning and being able to verify that the digital content presented is actually what you had wanted to scan. Then, within that seamless capture process, being able to extract some information automatically or semi automatically and present it as indexing data, as metadata describing the document, and validate the digital copy of that document by releasing it into pre-defied process routines or productive sub-systems,” he said.

End-to-end capture out of the box Schulz argues that as the market leader in scanning Fujitsu has a responsibility to help businesses on their digital transformation journey.

“Fujitsu comes from a history of scanning and placing something into a static archive. There’s so much more value to documents if you are able to present that information and make it retrievable for more than just one single process or one single person. Companies are becoming more and more aware of the requirement to digitise and capture information, partially because the legal and socio-economic framework is imposing a requirement to move forward with digital transformation. We have always talked about transforming paper and the information it holds into a digital state. What we are doing now is promoting a complete end-to-end capture solution ‘out of the box’ to help organisations move onward with their digital transformation.”

Standard across the range

Henceforth all Fujitsu fiseries scanners will be supplied with PaperStream Capture 1.5 as standard, providing a consistent software experience across the range, from the entry-level 7030 up to the company’s production devices.

“With PaperStream Capture 1.5, you can roll out exactly the same pre-defied routines across different fiseries models.

That adds value, because you only have to learn a single interface or process routine; you can ensure the quality of the digitised document across different seats, across different individuals; you can plan what will be provided to your productive information systems; and you can start to look at streamlining processes,” explained Schulz.

He added: “If a business’s requirements change, it is easy to introduce additional fiseries models without having to change capture processes or software routines.

It is also possible to roll out company wide standards for capture processes across different workloads and format requirements – from a small remote offie to a central mailroom.”

SME digitisation

Schulz says that its new approach enables SMEs to go further with digitisation than they have been able to in the past.

“We know from our studies that a maximum of 30-35% of mid-sized companies have started to embrace digitisation and roll digital document management right out across the company and multiple departments instead of just one line of business application or one single isolated solution, for example, accounts payable. In companies that have a systematic approach to roll out scanning, 40% of employees are involved in digital document management or have access to digitised documents in a systematic way. With internationalisation and globalisation, the pressure on smaller midsize companies from global competition has increased massively. Part of meeting that pressure is to look at processes and routines and try to increase effiiency by transforming them into a digital state or a digitally accelerated state,” he said.

Schulz added: “With the introduction of the fi7030, we can say that for £500 customers get an ‘out of the box’ endto-end solution for the complete capture routine. They can start looking at their processes and mimic them in an electronic state so that they gain experience of what it means to capture information from paper documents for feeding into their processes.

As time goes by and they gain experience and understanding of the value of that, they can start to roll that out across multiple seats and multiple departments.

They can pick from the f series and rightsize depending on their speed requirement – the f 7030 is 27 ppm but they could go all the way up to 100ppm or 130ppm. They could move from a distributed capture environment at the desktop of the information worker to having devices on the production side of document capture, e.g. back office mailroom applications, and stick to exactly the same routines, procedures and capture processes they have become familiar with.”